2.3.2 Nonmatriculated Graduate Students: Implementation
Last updated on:
Friday, August 23, 2019
Individuals who are interested in applying for nonmatriculated enrollment in courses or in non-degree-granting programs, e.g., the Knight or Stegner programs, should contact the specific program directly to determine appropriate procedures and deadlines.
Related Pages:
1. Nonmatriculated Study Involving Course Registration
PROCESS STEPS | RESPONSIBILITY | |
---|---|---|
1. | Contact the Graduate Admissions Office to request an application for graduate nonmatriculated enrollment (note that this is a paper application, not available online). | Applicant |
2. |
Confirm eligibility requirements including:
|
Graduate Admissions |
3. | If eligibility requirements are met, forward the application to the appropriate program. | Graduate Admissions |
4. | Make a decision to accept or deny application, and inform the Graduate Admissions Office. | Department |
5. | Inform the nonmatriculated student applicant of the decision. For admitted nonmatriculated international students, process Visa paperwork and forward request to Bechtel International Center. | Graduate Admissions |
6. | Review student’s financial documentation and issue visa certification for international students. | Bechtel |
7. | Enroll in courses using a form provided by Graduate Admissions with the student's letter of admission. Note that enrollment is done in person, and not in Axess. | Student |
2. Visiting Student Researchers
1. | Consult with department chair about feasibility and policy related to sponsoring a VSR. | Faculty member |
2. |
Prepare and send to Graduate Admissions, Office of the University Registrar, a letter of invitation including:
|
Faculty member Department |
3. |
Receive from the applicant and forward to the Graduate Admissions Office the following:
|
Department |
4. |
For international applicants, receive from the applicant and forward to the Graduate Admissions Office:
|
Department |
5. |
Upon verification of the documentation and approval, activate the student’s record in PeopleSoft SA and provide the EMPLID to the program. |
Graduate Admissions |
6. | Coordinate necessary visa certification requests with the Bechtel Center; see GAP 2.2 Requirements for New International Students. | Department |
7. | If appropriate, Aid-Year Activate the Visiting Student Researcher and enter financial support in GFS (see Visiting Student Researchers in GFS). | Department |