4.1.2 Master's Degrees: Implementation
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Last updated on:
Tuesday, September 6, 2016
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1. Master's Program Proposal
| PROCESS STEPS | RESPONSIBILITY | |
|---|---|---|
| 1. | Submit the Program Proposal for a Master's Degree to the degree program prior to the end of the first quarter of enrollment in the program. | Student |
| 2. | In reviewing the program proposal or any subsequent amendment to it, confirm that the course of study proposed by the student meets all university and degree program requirements. The student’s advisor and the department or area chair approve the proposed program of study. | Advisor; Department/Area Chair |
| 3. | Approve the Master’s Degree Program Proposal for the student and record in PeopleSoft Student Administration receipt of the proposal, any applicable degree program and/or field, and any requirements for language proficiency exams. | Degree Program |
| 4. | Monitor for timely receipt of proposals. Once the proposal has been submitted and approved, update the appropriate milestone in PeopleSoft Student Administration. | Degree Program |
| 5. | Place a hold on the student’s record for failure to submit the Master’s Degree Program Proposal and release the hold when the form is approved (see GAP 5.5 Enrollment Holds). |
Degree Program |
| 6. | During the quarter immediately preceding conferral of the master’s degree, after filing their final study list, revise the program of study if the actual course of study has differed at all from what was specified on the Master’s Degree Program Proposal. Such changes must be approved by the degree program, under the same rules as for approval of the initial proposal, before the student can be cleared for degree conferral. | Student |
| 7. | When clearing students for degree conferral, use the university or departmental Program Proposal and Academic Program Revision form, if any, to confirm that the student has met all degree requirements. The Registrar will not permit conferral of the student’s degree unless the degree program certifies completion of all requirements and PeopleSoft shows that receipt of a Master’s Degree Program Proposal has been recorded. | Degree Program |
2. Time Limit for Completion of the Master's Degree
| PROCESS STEPS | RESPONSIBILITY | |
|---|---|---|
| 1. | Record the three-year limit for a master’s degree in PeopleSoft when the student is matriculated. If an Honors Cooperative Program, M.L.A. student, or coterminal student needs a longer period, extend the program in PeopleSoft. | Degree Program |
| 2. | Monitor the approaching expiration of master’s programs. If expiration is approaching and the student has neither filed an Application to Graduate nor an Application for Extension of Master’s Program, notify the student and place the appropriate hold on the student’s registration in PeopleSoft. Once an extension has been granted or degree conferral before the program’s expiration is planned, release the hold. | Degree Program |
| 3. | If more time is needed, file an Application for Extension of Master’s Program prior to the conclusion of the original three-year limit, requesting up to one additional year. On the application, explain why the degree cannot be completed within the authorized period. | Student |
| 4. | Review the student’s academic progress and approve or deny the extension request. If an extension is granted, record the new period in PeopleSoft before the originally-authorized period ends. | Degree Program |