Stanford
Graduate Academic Policies and Procedures

5.1.2 Changes and Additions of Degree Programs: Implementation

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Last updated on:
Tuesday, September 6, 2016

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5.1.1 Changes and Additions of Degree Programs: Policy

1. Changes and Additions of Degree Programs

Steps for the filing and processing of the Graduate Program Authorization Petition are described here.

  PROCESS STEPS RESPONSIBILITY
1. Complete and submit the Graduate Program Authorization Petition electronically by the last day of classes for the effective quarter (from the "Academics" panel in the Axess Student Center, select "Petitions and Forms" from the drop-down menu).  Student
2. Discuss the student’s plans as appropriate, review and, if approved, indicate approval electronically in PeopleSoft Worklist.  Current degree program and new degree program
3.

If the student qualifies for a waiver of the service fee, submit a Stanford Services & Support ticket to the attention of Degree Progress, including:

  • the student’s name and Stanford University ID number, and
  • the circumstance qualifying the student for a fee waiver. For dismissals, include date of dismissal or discontinuation from PhD program. 
 Student Services staff
4. If an international student, confer with staff at the Bechtel International Center regarding visa status. Student
5.  Review the international student’s visa status to determine if an extension or additional verification of financial support is needed. If approved, indicate this electronically in PeopleSoft Worklist.  Bechtel
6.  Upon complete approval, activate the student in the new degree program in PeopleSoft Student Administration. PeopleSoft
7.  Unless waived, apply the service fee automatically to the student’s university bill, regardless of the outcome of the petition (charge normally appears within a week or two after the processing of the petition).  PeopleSoft
8. 

Either:

  • process approved fee waivers, or
  • adjust the student’s tuition assessment based on Tution Agreement form.
 Registrar
9.  Unless waived, pay the service fee as part of the university bill. Student

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